Procurement

Providence requires the following documentation prior to supplying any products or services:

  • Purchase Order: The PO number should be exactly as it appears on the PO– without any additional characters, spaces, dashes, etc.
  • Routing Code: A routing code is used when a purchase order is not available

All PO invoices must have the following information:

a. The PO number on the invoice.
b. Please do not consolidate multiple POs onto a single invoice; each PO should be invoiced separately.
c. The following invoice fields must match the corresponding PO fields exactly, or the invoice will need to be processed manually which will slow payment:

  • Product item number and description(s)
  • Units of measure
  • Price(s)
  • Tax amount
  • Total price

Order Acknowledgement

Purchase orders issued by PSJH requires an order acknowledgement from supplier within 24 hours.

Terms and conditions listed on PO supersede all other agreements unless specifically written.

All Non-PO orders must have the following information:

  • Routing Code (list in PO field)
  • Item description(s)
  • Units of measure
  • Price(s)
  • Tax amount
  • Total price